THE MARKET THEATRE FOUNDATION ADVERT
BUSINESS UNIT: Market Theatre Foundation
Provide effective and efficiently administrative support to the Producing Department in the successful production and presentation of productions by the Market Theatre Foundation.
The incumbent is responsible for –
• Administration of schedules and procurement services
• Implementation, administration and reporting on allocated budgets
• Liaison with relevant persons in the completion of administrative processes & tasks
• Administration of logistics for travel & tours in the Department.
Key Job Responsibilities:
■ Take minutes of weekly Artistic Meetings and distribute to all members of the team ■ Maintaining of the Department’s Assets register ■ Assist with the compilation of the Department’s Quarterly Report ■ Assist in the preparation of quarterly performance information ■ Developing and maintaining a filling system for all administrative documents ■ Liaison with the Department’s service providers ■ Assisting the Producer with administrative matters as required in the following areas: Schedules, Planning, Timelines, liaising between the Producing office and the Creative team of a production as well as between other internal and external stakeholders■ Render general administrative support to the Producer.
■ Payment requisitions ■ Payment of salaries and fees to actors, directors and designers & other creatives engaged in a production ■ Drawing up of Box Office Income Statements for Royalties and door splits ■ Tracking all spending, control expenditure and report to the Producer.
■ Compile itinerary based on purpose, dates and location. ■ Manage all travel arrangements and itineraries for all company members as well as staff in the Department from time to time ■ Visa applications, booking accommodation, flights arrangements and transportation (e.g. Car rentals, Flights etc.). Negotiate the type and costs of services to be provided, in line with a budget ■ Hosting visiting companies and assisting with logistical arrangements as may be required ■ Processing travel and subsistence claims ■ Arrange events/Function, workshops and identify venues, invite role players, organize refreshments and set up schedules ■ Find solutions to any problems that arise concerning services or programmes provided ■ Follow up with clients to arrange payment and, after the event, to evaluate the service provided ■ Hosting visiting companies and assisting with logistical arrangements as may be required ■ Compile financial and special period reports.
PRODUCTION ADMINISTRATION SUPPORT:
■ Assist the Producer with the administration of contracts ■ Collating information for Production Information Documents ■ Drawing up and distributing Performance schedules ■ Collecting biographies from artists for the programme ■ Arranging meet and greets for the different companies ■ Maintaining a weekly events schedule and communication to relevant stakeholders ■ Set up appointments for auditions.
Key Competence Requirements:
■Minimum 2-3years Admin relevant working experience in an arts sector will be an advantage ■ Grade 12 (Matric) ■ Diploma in Administration or equivalent and arts related qualification ■ Knowledge of Administrative and clerical procedures ■ Knowledge of computers and relevant software application■ Knowledge of customer service principles and practices ■ communication skills ( Verbal & Written)■ Attention to detail■ problem solving skills ,
Interested persons who meet the requirements are invited to send a concise CV to the Human Resources Department via e-mail to firstname.lastname@example.org
Please indicate the reference number of the post, ITC and Criminal checks will be conducted.
Should you not hear from us within 30 days after the closing date, consider your application unsuccessful. Correspondence will be limited to shortlisted candidates only.
Enquiries may be directed to Phanuel Pooe @ (011) 832 1641
THE CLOSING DATE FOR THIS POSITION: 28 June 2019